Virtual Data Rooms Rating 2021

Review the Best Data Room Providers for Online Deals

Compare the vendors by Security, Features & Price

by Data Room Rating Group

Best Virtual Data Room Providers

#
Provider
Description
Profile
Rating
1

iDeals is the best virtual data room provider according to global reviews. iDeals VDR offers all the features you need with a user-friendly interface for very affordable prices.

Top Rate
4.97
2

This is the old-school provider that can become a solid solution for many businesses. However, you might feel like it’s not agile enough for your dynamic company.

Top Rate
4.85
3

Citrix company provides several software solutions for online content collaboration, secure file-sharing. Citrix Sharefile is a digital workspace by delivering apps and desktops.

Top Rate
4.72
4

Being one of the most experienced providers, Merrill Datasite knows what businesses need. This vendor tries its best to satisfy the expectation of its customers.

Top Rate
4.66
5

This provider makes due diligence way easier and faster. Firmex VDR software proposes basic cloud solutions for Small and Medium-size businesses.

Top Rate
4.54
6

Clinked Virtual Data Room is modern provided that was established in 2011 in the United Kingdom.

Top Rate
4.41
7

High price deal room software was established in 2013. It provides basic and advanced features for all types of online deals.

Top Rate
4.33
8

This provider focuses on Merger and Acquisition and does everything that’s possible to simplify this process for businesses. So if you need a solution only for M&A, take a look at Ansarada.

Top Rate
4.19
9

This minimalistic and affordable data room is a good fit for many companies. SecureDocs lacks a couple of features, but the low price makes up for it.

Top Rate
4.19
10

Digital data room commonly used for short-term deals of small and mid-size companies.

Top Rate
3.97
11

The software is published in 2011. Digify online data room software compliance to the basic security certificates and it provides the main functions of data protection.

Top Rate
3.80
12

WatchDox (acquired by BlackBerry Workspaces) software ensures the services for providing online deals and proposes several tariff plans according to clients' needs.

Top Rate
3.68

Data Room Software Providers Overview

virtual data room, online data room, dataroom, data room, vdr, data room software, cloud services, electronic data room
Virtual Data Room Software

Virtual data room providers are professionals delivering software installation and maintenance services. In most cases, such teams become long-term partners for IT product clients. Cooperation consists of:

  • technical assistance, 
  • consultations during the deal-making, 
  • tailoring workspaces according to changing needs. 

Usually, a vdr provider guarantees data protection and unavailability of the pages to third parties. They take responsibility for hacks and similar intrusions, unlike other vendors. One more difference from other online business programs is tailoring. This feature is popular with users. Virtual workspaces do not always suit the client’s requirements. That is why a provider modifies them after discussing each aspect with a customer.

A virtual data room vendor equips with features for daily tasks and those that arise during the project implementation or deal-making. The serviceability of the tools is in check so that a client can always work at full capacity.

Best data room providers stay in touch day and night. Any company can seek help as soon as it is needed. The presence or absence of this feature can be fateful in an M&A or other complex transaction. Realizing the high probability of force majeure, some organizations consider this option one of the most critical when opting for data room software. A professional user support group processes applications in a matter of minutes. Then they propose win-win solutions to those who apply. As a rule, nobody has to pay extra for that. This proposal is included in the overall value initially.

Best Virtual Data Room Service Providers Comparison

iDeals Review

ideals vdr

HQ location: New York, New York

Year founded: 2008

Price category: All price categories, including Premium

Free trial: 30 Days Free

Best for: Small, Medium and Large businesses

Deployment: SaaS, Web, Cloud, Linux, Android, Windows, iOS

Storage: Unlimited

Support: 24/7/365, Local Centers, Live Chat, Email&Phone, Personal Manager

iDeals is the best virtual data room provider according to global reviews. iDeals VDR offers all the features you need with a user-friendly interface for very affordable prices.iDeals is the best virtual data room provider according to global reviews. iDeals VDR offers all the features you need with a user-friendly interface for very affordable prices. iDeals is the best virtual data room provider according to global reviews. iDeals VDR offers all the features you need with a user-friendly interface for very affordable prices. iDeals is the best virtual data room provider according to global reviews. iDeals VDR offers all the features you need with a user-friendly interface for very affordable prices. iDeals is the best virtual data room provider according to global reviews. iDeals VDR offers all the features you need with a user-friendly interface for very affordable prices.

Data protection features

256-Bit SSL/TLS Encryption
Access Expiration
Access Limitation by IP
Custom Access Agreements
Customer-Managed Encryption Keys
Data Backup
Digital Watermarking
Granular Document Permissions
Integrations Through APIs
Multiple Datacenter Locations
Permission User Groups
Prevention of Download and Copy
Secure Fence View
Single Sign-On Integration
Two-Factor Authentications
View-Only Access
Virus Scanning

Intralinks Review

intralinks logotype, intralinks data room, intralinks logo, intralinks dealspace, intralinks vdr

HQ location: New York, New York

Year founded: 1996

Price category: Premium Software

Free trial: 30 Days

Best for: Large corporations

Deployment: SaaS, Web, Cloud, Linux, Android, Windows, iOS

Storage: Ulimited

Support: 24/7/365, Local Centers, Live Chart, Email&Phone

Those who choose Intralinks receive a quality virtual data room. It is suitable for due diligence in mergers and acquisitions. The program also offers a set of functions for paperwork. A significant number of tasks that required effort on the part of workers are now automated. Uploading data of any format and size takes a few seconds. Users have no worries about security. The developers have made the storage and data exchange process secure. Intralinks is not subject to threats from hackers, viruses, etc. It is a great benefit, as documents are valuable to organizations in any industry. Easy tool management and the use of a mobile application simplify work and increase the efficiency of teams. Information encryption with complex algorithms, UNshare function, and others minimize the risks of leakage. The virtual space administrator controls access to each file. Each user can only perform those actions that are approved by the company manager. All these features guarantee a guarded environment for day-to-day work and complex transactions.

Data protection features

256-Bit SSL/TLS Encryption
Access Expiration
Access Limitation by IP
Custom Access Agreements
Customer-Managed Encryption Keys
Data Backup
Digital Watermarking
Granular Document Permissions
Integrations Through APIs
Multiple Datacenter Locations
Permission User Groups
Prevention of Download and Copy
Secure Fence View
Single Sign-On Integration
Two-Factor Authentications
View-Only Access
Virus Scanning

Citrix Review

citrix sharefile

HQ location: Richardson, Texas

Year founded: 1989

Price category: Not provided

Free trial: 14 Days

Best for: Small, Medium and Large businesses

Deployment: SaaS, Web, Cloud, Android, Windows

Storage: Additional fee

Support: 24/7/365, Live Chat, Email&Phone, Personal Manager

Citrix meets the needs of organizations for storage and secure communication. This solution is one of the expensive ones, but it is still popular. All operating systems are compatible with this program. Installation of virtual spaces takes place under the control of the provider. Technical support works without breaks and days off. Among the advantages, there is the restriction of access by location, reports on activities. Managers receive them on a set schedule. The provider also offers data backup and team collaboration tools. Communication between colleagues within the software is possible. It eliminates the need to get distracted by other devices while working. All these things can be helpful for everyday tasks and for cooperating with third parties. Citrix clients can change platform pages. The use of company logos and colors makes virtual data rooms more engaging and recognizable. Also, the application of this modern tool attracts potential investors and partners. They are more willing to cooperate in such a comfortable environment that the provider offers.

Data protection features

256-Bit SSL/TLS Encryption
Access Expiration
Access Limitation by IP
Custom Access Agreements
Customer-Managed Encryption Keys
Data Backup
Digital Watermarking
Granular Document Permissions
Integrations Through APIs
Multiple Datacenter Locations
Permission User Groups
Prevention of Download and Copy
Secure Fence View
Single Sign-On Integration
Two-Factor Authentications
View-Only Access
Virus Scanning

Merrill DataSite Review

merrill logo, merrill data room, merrill dataroom, merrill datasite, merrill virtual data room, merril datasite, datsite

HQ location: USA

Year founded: 1967

Price category: High Price, Premium Software

Free trial: 14 Days

Best for: Medium and large businesses

Deployment: SaaS, Web, Cloud, Linux, Android, Windows

Storage: Depends on tariff plan

Support: 24/7/365, Local Centers, Email&Phone, Personal Manager

Merrill DataSite has become a quality alternative to programs used by offices. The virtual data room has the advantage of providing more reliable protection. Encrypting and using tough passwords are just some of the implemented features. The platform facilitates all stages of the due diligence procedure. The developers have built in the access levels, watermarks, a Q&A module to make it possible. Access to the system can be under the control of the company administrator or the Merrill DataSite manager. The program generates activity reports to monitor the platform, staff, or guests of the spaces. The Q&A module is a separate page where everyone can ask a question of interest. It is like a forum where a user can go and read verified information from managers. The interface is intuitive, so even beginners do not have any difficulties in the operation. However, technical support assists the organization, training, if necessary, the customer and their team.

Data protection features

256-Bit SSL/TLS Encryption
Access Expiration
Access Limitation by IP
Custom Access Agreements
Customer-Managed Encryption Keys
Data Backup
Digital Watermarking
Granular Document Permissions
Integrations Through APIs
Multiple Datacenter Locations
Permission User Groups
Prevention of Download and Copy
Secure Fence View
Single Sign-On Integration
Two-Factor Authentications
View-Only Access
Virus Scanning

Firmex Review

firmex logo, firmex vdr, firmex data room

HQ location: Canada

Year founded: 2006

Price category: Mid-Range Price Software

Free trial: No

Best for: Small and Medium businesses

Deployment: SaaS, Web, Cloud, Linux, Windows, iOS

Storage: -

Support: 24/7/365, Live Chat, Email&Phone, Personal Manager

Firmex Virtual Data Rooms have earned the trust of many customers. They use the platform across many industries, regardless of business size. The program makes it possible to exchange a large number of files. At the same time, virtual workspaces work at high speed. The bulk upload and drag-and-drop instruments save the user time on something more essential. Automatic indexing makes documents easy to find. All features and functions of Firmex are under the control of administrators. They provide access to groups of people at their discretion. In this way, if a particular employee cannot share files, no skill or software will make this possible. Thus, security is not only the responsibility of the provider but also of the organization's managers. Multi-step authentication prevents the risks of third parties or competitors entering the platform. Unlike budget providers, this one trains the client's team as soon as the program is in operation. Further, professionals from technical support are ready to assist in any matter around the clock.

Data protection features

256-Bit SSL/TLS Encryption
Access Expiration
Access Limitation by IP
Custom Access Agreements
Customer-Managed Encryption Keys
Data Backup
Digital Watermarking
Granular Document Permissions
Integrations Through APIs
Multiple Datacenter Locations
Permission User Groups
Prevention of Download and Copy
Secure Fence View
Single Sign-On Integration
Two-Factor Authentications
View-Only Access
Virus Scanning

Clinked Review

clincked, clincked virtual data room

HQ location: United Kingdom

Year founded: 2011

Price category: Mid-Range Price Software

Free trial: 10 Days

Best for: Small businesses

Deployment: SaaS, Web, Cloud, Android, iOS

Storage: For a fee

Support: 24/7/365, Live Chat, Email&Phone, Personal Manager

Clinked's developers have focused on improving the efficiency of organizations. They made it possible through the use of the program. Teams get a secure environment and a set of collaboration features. The ability to perform tasks and keep in touch on the platform has a positive effect on every team member. Users exchange information without fear. They are confident there are no threats from intruders. The Clinked provider guarantees security and also a reasonable price for services. Group and private chats are available on the platform. Relevant participants always get notifications of new messages. Communication takes place in an equally convenient format, as in messengers. The provider offers the development of an individual mobile application to each client. In this way, partners of the organization have convenient access to data and are always in touch. It improves the quality of cooperation. Domain customization is available in all virtual data room packages. There are four of them differing in price and feature set.

Data protection features

256-Bit SSL/TLS Encryption
Access Expiration
Access Limitation by IP Address
Custom Access Agreements
Customer-Managed Encryption Keys
Digital Watermarking
Data Backup
Granular Document Permissions
Integrations Through APIs
Multiple Datacenter Locations
Permission User Groups
Secure Fence View
Single Sign-On Integration
Two-Factor Authentications
View-Only Access
Virus Scanning

DealRoom Review

dealroom, dealroom data room, virtual deal room, deal room

HQ location: -

Year founded: 2013

Price category: High Price, Premium Software

Free trial: 14 Days

Best for: Small and Medium businesses

Deployment: SaaS, Web, Cloud, Android, iOS

Storage: Depends on tariff plan

Support: 24/7/365, Live Chat, Email&Phone

DealRoom collaborates with many clients looking for modern business solutions. The developers have created a universal product for data protection and work. Security is a reliable technology that minimizes threats and the likelihood of attacks. DealRoom is suitable for making deals. All parties to the transaction have everything they need for productive cooperation. Due diligence data exploration occurs in a convenient environment. Potential buyers and investors do not need to travel anywhere to do this. Having gained access to the base, they can work at any time. That is the ability to share documents without fear. If managers provide access to the platform, this does not mean that all files and folders become available. The vdr administrator chooses which functions the other party can use. Data encryption protects content, even if it is compromised. Attackers will not be able to use securities for their purposes since they are unreadable. It is possible only if there are keys that encrypted particular information.

Data protection features

256-Bit SSL/TLS Encryption
Access Expiration
Access Limitation by IP
Custom Access Agreements
Customer-Managed Encryption Keys
Data Backup
Digital Watermarking
Granular Document Permissions
Integrations Through APIs
Multiple Datacenter Locations
Permission User Groups
Prevention of Download and Copy
Secure Fence View
Single Sign-On Integration
Two-Factor Authentications
View-Only Access
Virus Scanning

Ansarada Review

ansarada, ansarada data room, ansarada logo, ansarada vdr

HQ location: Sydney, NSW

Year founded: 2005

Price category: Not provided

Free trial: Negotiable

Best for: Small businesses

Deployment: SaaS, Web, Cloud, Windows, iOS

Storage: Storage for a fee

Support: 24/7/365, Email&Phone

Despite the many modern office programs on the market, directors continue to fear leaks and other troubles. Ansarada's developers ensure customers' peace of mind by implementing mechanisms to prevent hacking. The provider accompanies the organization in making deals and conducting operations such as due diligence. In this case, the parties have the opportunity to use any device. They view files of any format, upload data, and keep in touch. There is no need to make an appointment to sign a document. The built-in electronic signature significantly reduces the time it takes for parties to close transactions. Administrators set an expiration date for a folder or file. It means that nobody can open and view it once this period has expired. The persons or groups selected by the manager cannot edit or send the data under any circumstances. Non-removable watermarks eliminate the risk of data theft. Backup ensures the client against all kinds of disasters. In any case, the data will remain safe and sound.

Data protection features

256-Bit SSL/TLS Encryption
Access Expiration
Access Limitation by IP
Custom Access Agreements
Customer-Managed Encryption Keys
Data Backup
Digital Watermarking
Granular Document Permissions
Integrations Through APIs
Multiple Datacenter Locations
Permission User Groups
Prevention of Download and Copy
Secure Fence View
Single Sign-On Integration
Two-Factor Authentications
View-Only Access
Virus Scanning

SecureDocs Review

securedocs

HQ location: San Francisco, California

Year founded: 2012

Price category: All price categories

Free trial: 7 Days

Best for: Small and Medium businesses

Deployment: SaaS, Web, Cloud, Linux, Android, Windows, iOS

Storage: Unlimited

Support: 24/7/365, Local Centers, Email&Phone

SecureDocs are virtual data rooms suitable for short and long term purposes. As soon as the client applies for services, the provider proceeds to install the software. It takes a few minutes. The pricing policy is transparent, without sudden costs. The platform's name suggests that virtual workspaces keep data safe. Besides, users get the means for work and productive collaboration. A vdr administrator divides everyone related to the platform into several groups. Then this person grants access according to the responsibilities of each. After that, managers regularly receive a log of activities created by the program. There is also detailed information on the time and performers of particular actions. Despite the considerable number of functions and capabilities, SecureDocs spaces are easy to manage. Customization is available. Client organizations can change the look of the pages to make the virtual data rooms recognizable. The provider offers many other benefits. Among them is an electronic signature. The signed documents come back to the platform in the right place. A user immediately gets a notification of this.

Data protection features

256-Bit SSL/TLS Encryption
Access Expiration
Access Limitation by IP
Custom Access Agreements
Customer-Managed Encryption Keys
Data Backup
Digital Watermarking
Granular Document Permissions
Integrations Through APIs
Multiple Datacenter Locations
Permission User Groups
Prevention of Download and Copy
Secure Fence View
Single Sign-On Integration
Two-Factor Authentications
View-Only Access
Virus Scanning

Onehub Review

onehub, onehub data room

HQ location: Seattle,WA

Year founded: 2007

Price category: Low & Mid-Range Software, Discount pricing

Free trial: 14 Days

Best for: Small-size businesses

Deployment: SaaS, Cloud, Linux, Android, Windows

Storage: Flexible

Support: 24/7/365, Live Chat, Email&Phone, Personal Manager

Onehub is a tool for doing business online. There is everything that can be helpful to organizations from many industries. Developers are working on the platform to expand their customer base. Even though the Onehub team is still improving, it already meets most business needs. Before starting to use virtual rooms, the client selects the appropriate service package. The vendor may help to choose based on customer needs. Packages differ in storage size, features, and price. The trial version allows clients to test the quality and suitability of the tool. Another option that attracts companies is the customization of workspaces. That helps to make the pages more recognizable to increase the prestige of the organization. Experience has shown that virtual data rooms are one of the proven ways to attract investors and funds. More details about functions, there are new posts, members, and data notifications that keep everyone up to date. Activity tracking reports are tools for managers to ensure smooth teamwork and collaboration.

Data protection features

256-Bit SSL/TLS Encryption
Access Expiration
Access Limitation by IP
Custom Access Agreements
Customer-Managed Encryption Keys
Data Backup
Digital Watermarking
Granular Document Permissions
Integrations Through APIs
Multiple Datacenter Locations
Permission User Groups
Prevention of Download and Copy
Secure Fence View
Single Sign-On Integration
Two-Factor Authentications
View-Only Access
Virus Scanning

Digify Review

digify, digify virtual data room

HQ location: United States

Year founded: 2011

Price category: Low, Mid, High-Range Price Software

Free trial: 7 Days

Best for: Small-size businesses

Deployment: SaaS, Web, Cloud, Linux, Windows

Storage: Limited by tariff plan

Support: 24/7/365, Local Centers, Live Chat, Email&Phone, Personal Manager

Digify Data Room handles the tasks of both startups and large corporations without breaking a sweat. Customers turn to this provider for a security guarantee. They are always confident in protecting data on an ongoing basis. Other technologies are unable to offer this level of service. Access control, document expiry, watermarks are integral parts of the program. Users and partners get a platform for performing simple tasks and complex operations. Having a phone with them, they are free to work without any restrictions. The communication toolset is available. All well-known operating systems support software, including Android and iPhone. Those who need technical support turn to experts at any time online. IT specialists process applications immediately. They are ready with quality solutions within a few minutes. They instill confidence and peace of mind. Compared to other products, Digify has a simple interface and good value for money. Automation of many processes reduces the time required to complete them significantly.

Data protection features

256-Bit SSL/TLS Encryption
Access Expiration
Access Limitation by IP
Custom Access Agreements
Customer-Managed Encryption Keys
Data Backup
Digital Watermarking
Granular Document Permissions
Integrations Through APIs
Multiple Datacenter Locations
Permission User Groups
Prevention of Download and Copy
Secure Fence View
Single Sign-On Integration
Two-Factor Authentications
View-Only Access
Virus Scanning

WatchDox Review

watchdox data room, watchdox, watchdox review, blackberry workspaces, blackberry watchdox, watchdox blackberry

HQ location: USA

Year founded: 2007

Price category: All price categories

Free trial: 7 Days

Best for: Small, Medium and Large businesses

Deployment: SaaS, Web, Cloud, Linux, Windows

Storage: Depends on tariff plan

Support: 24/7/365, Live Chat, Email&Phone, Personal Manager

WatchDox (Workspaces) is a secure environment for virtual data room clients. Like all providers, this vendor guarantees the client a safe way to keep files and exchange data. The Workspaces team gives special attention to protection from hackers or third parties. The experts track their new techniques of breaches. Thus, they know ways to protect the user from dangerous viruses. The platform notifies about potential threats and fixes issues. Administrators can also ensure that virtual spaces are not under threat at any time. They control the entire contents of the repository and other users' activities. The rich capabilities of mobile applications improve performance and uptime. Everyone can work from the place they want. Users are free to organize a conference online. All the data and paperwork tools are at hand. This option is popular and demanded because directors do not always have enough time for meetings. Technical support professionals help clients solve problems online.

Data protection features

256-Bit SSL/TLS Encryption
Access Expiration
Access Limitation by IP
Custom Access Agreements
Customer-Managed Encryption Keys
Data Backup
Digital Watermarking
Granular Document Permissions
Integrations Through APIs
Multiple Datacenter Locations
Permission User Groups
Prevention of Download and Copy
Secure Fence View
Single Sign-On Integration
Two-Factor Authentications
View-Only Access
Virus Scanning

Trend Virtual Data Room Providers That Are On Today’s Market

Best data rooms are those in high demand because of the service delivery quality and rich feature set. Their client base is growing as companies find state-of-the-art solutions for a successful business. 

Market leadership and user confidence stem from the fact that trend virtual data room software developers improve their instruments to cover all the needs. These are:

  • iDeals,
  • Merrill DataSite,
  • Citrix,
  • Intralinks,
  • DealRoom.

All of the above platforms are similar. They simplify the tasks of due diligence, M&As. Mobile apps empower everyone who is involved.

The most important criteria for choosing a data room software is a “crash test.” It’s the examination of data room services during the trial period. To be sure that the chosen provider will suit your company’s needs, you should test its work in every way possible. Anything from “dumb” questions to the “this feature doesn’t work properly” scenario goes.

But, before proceeding to a trial, your team must prepare and choose a provider. To make it easier for you, we have arranged a small guide on how to select the best data room and its provider among dozens of virtual data rooms.

What Ensures A Trustworthy Virtual Data Room Provider

Before an organization qualifies a particular platform as the best virtual data room, the team should analyze several aspects. Security mechanisms play a central role. As a footing for the activity, a provider must have international level information protection standards. Another point is the simplicity or complexity of the interface. By neglecting this issue, a company runs the risk of slowing down the conclusion of transactions or work in general. Helpdesk is a must-have for a data room. In such a way, a vendor takes care of the customers. Another reason to trust is a transparent price policy. There should be no pitfalls in this matter.

The Key Distinction Between Data Room Providers

Virtual data room comparison is a stage that each potential user must go through for their good. They should know which parameters to evaluate in order not to make a mistake in their choice. Learning about the background of data room service providers, they draw some conclusions about future cooperation. If a vendor is a newbie, the lack of knowledge can negatively impact any stable and prosperous organization. Another difference that can play a sick joke is the unavailability of technical support at any moment. The protection of privacy directly affects the security of storage. Providers choose different mechanisms to defend the digital data room. If to compare, it is necessary to check the availability of certain functions for a set fee. What is in one vendor’s price may be available at an additional cost turning to another one.

Best Data Rooms for M&A Due Diligence

  • iDeals
  • Intralinks
  • Merrill Datasite
  • WatchDocs
  • DealRoom

M&A Due Diligence is a crucial stage in the life of a company. It is full of a large amount of data and a high level of secrecy. To prevent unforeseen circumstances and negative consequences, companies use the data room. During the complex procedures, the parties need:

  • maximum protection of both data and messages,
  • high-tech tools that help speed up actions and work with securities,
  • the assistance of the provider team to cope with the difficulties before the deal fails.

The knowledge and skills of the developers breathed new life into the procedure course. Namely, paperwork tools help speed up transactions. No one has to rummage through heaps of papers to find something. Secure data room eliminates all the typical risks that a business exposes itself daily. Consulting services of those experts who became masters in operations like M&A Due Diligence often save cooperation.

Compare VDR Data Room Services

Virtual Data RoomRatingDeploymentBest forFree TrialPrice Category
iDeals Virtual Data Rooms4.97 out of 5.0SaaS, Web, Cloud, Linux, Android, Windows, iOSSmall, Medium and Large businesses30 Days FreeAll price categories, including Premium
Intralinks Data Room4.85 out of 5.0SaaS, Web, Cloud, Linux, Android, Windows, iOSLarge corporations30 DaysPremium Software
Citrix Sharefile4.72 out of 5.0SaaS, Web, Cloud, Android, WindowsSmall, Medium and Large businesses14 DaysNot provided
Merrill DataSite Data Room4.66 out of 5.0SaaS, Web, Cloud, Linux, Android, WindowsMedium and large businesses14 DaysHigh Price, Premium Software
Firmex Data Room4.54 out of 5.0SaaS, Web, Cloud, Linux, Windows, iOSSmall and Medium businessesNoMid-Range Price Software
Clinked Data Room4.41 out of 5.0SaaS, Web, Cloud, Android, iOSSmall businesses10 DaysMid-Range Price Software
DealRoom Software4.33 out of 5.0SaaS, Web, Cloud, Android, iOSSmall and Medium businesses14 DaysHigh Price, Premium Software
Ansarada Data Room4.19 out of 5.0SaaS, Web, Cloud, Windows, iOSSmall businessesNegotiableNot provided
SecureDocs Data Room4.19 out of 5.0SaaS, Web, Cloud, Linux, Android, Windows, iOSSmall and Medium businesses7 DaysAll price categories
Onehub Virtual Data Room3.97 out of 5.0SaaS, Cloud, Linux, Android, WindowsSmall-size businesses14 DaysLow & Mid-Range Software, Discount pricing
Digify Digital Data Room3.80 out of 5.0SaaS, Web, Cloud, Linux, WindowsSmall-size businesses7 DaysLow, Mid, High-Range Price Software
WatchDox (BlackBerry Workspaces)3.68 out of 5.0SaaS, Web, Cloud, Linux, WindowsSmall, Medium and Large businesses7 DaysAll price categories
Box Cloud Software3.56 out of 5.0Web, CloudSmall and Medium businesses3 DaysLow & Mid-Range Software
ShareVault Data Room3.35 out of 5.0Web, Cloud, Android, iOSSmall businesses7 DaysLow & Mid-Range Software, Discount pricing
Drooms Virtual Data Room3.26 out of 5.0Web, CloudSmall businessesNegotiableLow-Price Software
ForData Online Data Room3.25 out of 5.0Web, CloudSmall and Medium businesses14 DaysLow & Mid-Range Software
CapLinked Virtual Data Room3.23 out of 5.0Web, Cloud, Linux, WindowsSmall and Medium businesses7 DaysLow, Mid, High-Range Price Software
DocSend Data Room3.23 out of 5.0Web, Cloud, WindowsSmall businesses7 DaysAll price categories
Vault (V-Rooms) Software3.19 out of 5.0SaaS, Web, CloudSmall businesses14 DaysNot provided
EthosData Virtual Data Room3.11 out of 5.0Web, Cloud, WindowsSmall and Medium businesses30 DaysLow & Mid-Range Software
Sterling Data Room0 out of 5.0SaaS, Web, Cloud, AndroidSmall and Medium UK businessesNoAll price categories
Imprima Virtual Data Room0 out of 5.0Web, Cloud, WindowsSmall businessesNoNot provided
Brainloop Data Room0 out of 5.0Web, CloudSmall and Medium businesses7 DaysNot provided
Donnelley Venue VDR0 out of 5.0SaaS, Web, CloudSmall and Medium businesses10 DaysAll price categories
SmartRoom VDR0 out of 5.0Web, Cloud, Android, iOSSmall businessesNoNot provided by the vendor
idgard Virtual Data Room0 out of 5.0Web, CloudSmall businesses; European market14 DaysMid-Range Price Software; Euro Payments
Opensource CM0 out of 5.0SaaS, Web, CloudSmall businessesNoNot provided by the vendor
HighQ Electronic Data Room0 out of 5.0Web, CloudSmall businessesNoNot provided by the vendor
idrShare Virtual Data Room0 out of 5.0Web, Cloud, Linux, WindowsSmall businessesNegotiableNot provided by the vendor
Docurex Online Data Room0 out of 5.0Linux, WindowsSmall businesses; European market10 DaysMid-Range Price Software; Euro Payments
Multipartner VDR0 out of 5.0Web, Cloud, Linux, WindowsSmall businessesNoNot provided by the vendor

Look For A Suitable Online Data Room

To do this, every potential user should check the virtual data room reviews. The more time you devote to this, the more confident the client will be in his choice. The independent opinion will help to understand the specifics of the work and disadvantages of a vendor. However, everyone should know and remember the purpose of purchasing the product. The list of team needs narrows down the virtual data room solutions by discarding unsuitable ones. For example, big corporations favor large repositories and the ability to invite many participants to the platform. Start-up organizations can postpone such options by choosing what satisfies their needs for the near future.

Potential users of data rooms have a wide variety of products on the market. The list of characteristics that distinguish them is long, although the purpose is the same. For example, one platform may be more expensive, and the other is easier to manage. The client company bases its choice on needs and targets. For some, the main criterion is cost. In such a case, there is a risk of purchasing something that is not advantageous because directors do not consider other qualities. It is essential to assess the effectiveness of spending. However, a low price does not always mean inferiority. Virtual data room vendors can generally adapt to any budget and requirement. The trial period shows if a product is likely to satisfy a customer.

Deciding which vdr to choose can sometimes take a long time. Still, a rational approach to this issue increases the likelihood of getting what each organization needs in particular. To compare virtual data rooms, customers analyze the following points. They help to assess the advantages, weaknesses, the level of protection of the user, and data.

How to use a Virtual Data Room
How to use a Virtual Data Room

Online Data Room Providers That Have Years Of Experience

In other words, these are vendors that have been on the market for a long time. They have already proven themselves as integral to hundreds of concluded mergers and acquisitions deals. Since this procedure is complicated and time-consuming, traditional platforms are rich in features and capabilities. These electronic data room providers have built-in tools to make sure privacy is protected. The successful deal-making is impossible without them. Developers took this fact into account when developing. One space for lots of files, smooth and simplified M&A process, and other factors have made these offers expensive. The formation of value for each organization can be influenced by:

  • the number of pages a company needs for a deal or project,
  • the number of people authorized on the platform who will utilize virtual workspaces,
  • the need to expand data storage.

By purchasing a secure vdr, a client trusts the quality, but at the same time, must be ready for additional costs in the future. Managing multiple tools is sometimes difficult for customers. Perhaps the reason is not only a large number but also complexity. Nowadays, IT innovators are trying to create tools that even those incompetent in technology can handle.

New Generation Virtual Data Room Service Providers

The last decade has been a period of many virtual data room services entering the market. It is because the popularity is growing. The recently developed deal room software is effortless data and user management. It takes even fewer than a couple of hours from the moment of purchase to installation on corporate devices. For the formation of the pricing, other grounds are the base. Prices are still different, but by and large, they are lower than traditional virtual deal room providers. The priority was to design a shield tool against hackers, competitors, and malicious software. And the principal benefit for offices today is a manageable interface. No matter how many functions there, people with different skills can easily manage virtual workspaces.

There is more to say, getting closer to the issue of security. Organizations not only store data in one place, but they also share it. Otherwise, the deal-making would be impossible remotely. Modern vdr is the guarantor of the protection of files no matter where they are. The same goes for encryption using the most complex algorithms. Authentication is not possible by entering a username and password. To do this, each visitor has to pass authorization in two or more stages. That implies a randomly generated combination of numbers or letters that the user receives on a mobile phone, mail, etc. Administrators are managers of the electronic system. Without the permission of these persons, others cannot view or perform other operations with documents. Leakages caused by persons inside the organization are unlikely. One of the means to prevent this is watermarking. It is a deterrent for unscrupulous colleagues and intruders. With the applying of such marks, it is easy to track a document. The power of a fresh vdr data room lies in sensible approaches to price, the comfort of workspaces, and design.

Frequently asked Questions

What is a Virtual Data Room (VDR)?

Virtual data room (VDR) or Deal Room is electronic storage that differs from other programs in additional functions and grades of safety. The platform overshadowed traditional storage. It took a little time because a vdr offered businesses previously unknown tools. Administrators have a lot of tools to manage access. Users receive permissions to work with certain data and for specific actions. In any case, managers can restrict access for each guest or authorized person. Up to this point, no programs have managed to break the integrity of this tool.

What Does A Deal Room Software Stand For?

It is an innovative way to make each transaction flow smooth and fast. The exchange of confidential information is not subjected to risks or threats. Managers keep track of document activity in virtual spaces, which has a beneficial influence on operations. That helps to track the interests of investors or spot threats in time. Virtual deal rooms are simple to operate so as not to slow down the conclusion of contracts.

Why Use Virtual Data Rooms?

It is a common way of protection from the evil intentions of opponents and hackers without limitations. The device directors use and time zone does not affect the capacity of the virtual dataroom operation. The participants in the transactions work at one platform equipped with technological capabilities. Availability and safety are the key points that lure more customers. They also utilize secure data room services to engage investors.

Is Dropbox A Data Room?

Dropbox is different from the electronic data room. It is cloud storage that consists of spaces for work. Although there are a few instruments for offices here, a virtual deal room turns out to be a more frequent choice to conclude transactions in a guarded and stable environment. Dropbox cannot usually offer enough access or permission options. This product is considered similar to a hard drive but with a specific feature set.

What Are Virtual Data Rooms Used For?

Representatives of multiple fields of activity find enough benefits in using business data room services. The product versatility allows customers to apply the tool in many aspects. The virtual data room for online deals is a leader in protection. It is also a professional way to manage documentation and personnel. Administrators track transactions, the interests of investors and buyers using special functions. The conclusion of transactions was made possible without live meetings.  

How To Find The Right And Suitable VDR Provider?

It is necessary to identify those options without which the organization-customer cannot improve their business and development. With this issue resolved, they may start looking for suitable vendors. Until the company identifies the needs, no virtual data room review can help to come to the perfect decision. Providers usually advise clients and are generally open to customization virtual working spaces to suit everyone’s requirements.