Virtual Data Room Pricing

Tariff Plans and Price of VDR providers

Going through the prices of various providers, you might notice that they can significantly differ even though the features seem similar. Not all virtual data room providers publish their prices and software tariff plans. Typically, this is because the price is formed individually for each client, depending on his needs. In the article below you can find how the VDR price is formed. Also, there are the tariff plans of leading virtual data room provider below:

BASIC

Self-service tool for small one-time projects.
Basic Features. No Customization. Email Support.

Basic Plan Includes:

  • Basic Data Room Features
  • No Customization
  • Email Support in English
  • Online Help Center
  • ISO 27001 & SOC 2 Compliance
  • Data Centers in US, Europe and Asia

PRO

Complete solution for mission-critical projects.
Advanced Features. Customizable. 24/7 Support.

Pro Plan Includes:

  • Advanced Data Room Features
  • Live Trainings & Project Management
  • 24/7 Email & Phone Support in 12 Languages
  • Custom Branding (Corporate Identity)
  • Custom Invitations and Login Page
  • Custom Terms of Acceess
  • Q&A Process Management

ENTERPRISE

Advanced platform for custom workflows.
On-Premise. API Integrations. Compliance.

Everything in Pro, Plus:

  • On-Premise Deployment
  • White Label & Custom Domain
  • Active Directory & Single Sign On
  • API Integrations
  • Premier Technical Support
  • Custom Workflows and Features

ansarada logo
Ansarada Data Room

90° plan

The essentials for the value conscious pros to get started

180° plan

The best for driving high performance outcomes with confidence

360° plan

No compromise. Manage critical risks & complex transactions

v-rooms logo
V-Rooms Data Room

Owner Plan

Simple, secure document sharing for company owners.

Lite Plan

Simple, secure data room for small projects.

Pro Plan

Full service data room for mid to large sized deals.

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SecureDocs Data Room

12 Month Plan

Billed Annually

For long term projects and repeat use cases such as fundraising

3 Month Plan

Billed Quarterly

For short term projects such as M&A, divestments, and bankruptcy

Volume Packages

Billed Annually

For clients running multiple concurrent deals.

How the VDR price is formed

  1. Number of projects
  2. Quantity of visitors and administrators
  3. Duration of the membership
  4. Size of storage
  5. Functionality
  6. Document security guarantees
  7. Customer support features
  8. Customization tools
  9. Specially designed tools
  10. Provider Brand name

The market of online data room services is rich in offers. However, most of these offers can be put in two different categories. The first one, is a category where customers come to the vendor, get a quote on their needs, and proceed to the purchase. The second category provides predefined plans one of which may be chosen by the customer. Just like any other product or service the virtual data room has its price. Data room services are not cheap because the technology behind this software is complex and resource-demanding. However, an online data room price formation process consists of a list of different components. This includes but doesn’t limit to:

Number of projects

Pricing varies depending on the number of operations the client needs the virtual data room for. It means that if a client needs the VDR for one merger and acquisition deal, the price will be lower than if the same clients need to conduct M&A and a tender as well.

Quantity of visitors and administrators

The overall number of potential users will also affect virtual data room pricing. The number of users is related to the VDR price due to the amount of surveillance technology involved in the potential users’ operation within the virtual space.

Duration of the membership

Virtual data room providers are familiar with common marketing techniques and there are service packs where a customer has to pay less for the extended periods of usage. The same strategies can be seen everywhere: VPN providers, online streaming services, etc.

Size of storage

The more gigabytes of online storage the customer needs, the more money should be spent. In this case, one has to consider the online data room just like any other online data-sharing service. For instance, online sharing platforms provide 15 GBs for free and if the user requires more, certain fees apply.

Functionality

The online data room software is rich in features, some of which may be unnecessary for the potential user. In this case, to keep a reasonable price, online data room vendors provide their potential customers with a right of choice on which features to include and which to revoke.

If you see that the provider is using artificial intelligence to improve the data room for its clients, you can expect such a service to be more expensive. This is a complex technology that involves a lot of money and workforce. Thus, AI-powered services simply can’t be cheap, although machine learning can bring the business many valuable benefits.

Document Security guarantees

Due to the nature of the online data room product, in most cases, it would cost more than any other online data-sharing platform. However, the difference in the nature of these products lies in the security levels of both. The VDR is considered to be an online fortress for the customer’s data. This rank is achieved with the help of security technology that is implemented in the online dealing room:

  • Secure Fence View
  • Remote Shred View
  • Dynamic Watermarks
  • n-built Virus Scanner
  • Granular Document Permissions
  • Secure Spreadsheet Viewer
  • API Integrations
  • Several Levels of Document Access

Customer support features

A decent virtual data room service provider will include the customer support service in the overall price. However, there are instances where a customer can extend the list of services with such features as:

  • 24/7 support
  • Multi-Language Support
  • Live Chart
  • Email&Phone
  • Personal Assistance
  • Online Help Center

This is just a simple list of what may be included in the customer service pack. The more online support services the client chooses to have, the more resources they have to spend on it.

Customization features

There are instances where a client wants to add additional branding to their online dealing room interface or other cosmetic features. In these cases, for an additional fee, online data room provider supplies their clientele with the following list of services:

  • Customize Look & Feel
  • Customize Watermarks
  • Apply Language Settings
  • Define Terms of Access
  • Customize Header and Footer
  • Custom Login Page

Specially Designed Tools

In case if a client is willing to extend the list of features the online data room provides, the decent service provider will develop and install additional particles to the product. For instance, a client has their own piece of software which is not compatible with the VDR. In such a case, vendor’s technicians, for an additional fee, will make both programs wok in duo just fine. Providers that propose to the client the development of special tools: iDeals, Intralinks.

Provider Brand name

An online dealing room market is full of vendors, some of which provide their service for quite a long period of time. Such companies as Merrill Datasite and Intralinks possess the reputation of the creditable service providers. However, they will charge a way higher price than such modern vendors as iDeals, Ansarada, Firmex, Drooms and others. It is important to understand that the quality of the final product is the same.

The origins of the provider impact its pricing as well. Those vendors who exist for decades tend to have higher fees than younger ones. But you shouldn’t let the vast experience fool you. The fact that the provider is old doesn’t necessarily mean that it can deliver a suitable service for you. So study the features before sticking to the old-fashioned data room service.

Modern providers are usually cheaper. Or they at least offer a flexible range of prices so that the customers can choose the option that will suit their requirements. It is very convenient since you can pick the plan that will cover your needs while not paying too much for the functions you don’t need.

Data room services are not cheap because the technology behind this software is complex and resource-demanding. Although going through the prices of various providers, you might notice that they can significantly differ even though the features seem similar. Some vendors tailor their services to fit the demanding needs of big corporations that hold cumbersome deals. But it doesn’t mean that such virtual data rooms will be much more expensive than less sophisticated ones.

Virtual Data Room Free Trial and Demo

No matter what the price formatting process is, a decent service provider has to supply his customers with a free trial period. A demo period will help one to understand what the service really is, without any marketing confetti. Demo period will make a customer familiar with how good the online data room software is, how soon will the customer department eliminate any issues with the software if there are any, and how good the features of the software are, and so on. In case if the online dealing room service provider does not supply their customers with the ability to try the product for a short period of time free of charge, it may mean that the service provider is trying to hide something and the product is not worth anyone’s attention.