What is iDeals?

iDeals Solutions Group is a data room provider built on the principles of technological innovation and superior service in 2008. Today, the organization has clients in more than 30 countries and offices in New York, Kyiv, London, Hong Kong, Miami, and Moscow.

The strengths of iDeals virtual data rooms include simplified document management, stable and secure data exchange, and ease of use. Notably, the software review site G2Crowd rated the product as the most intuitive on the market. Also, the platform ranks first in the G2 Top 10 Virtual Data Room Software.

As for use cases, the iDeals software is suitable for many purposes, including due diligence, M&A, board communication, restructuring and bankruptcy, and life sciences.

iDeals features

An iDeals VDR employs over 100 tools to help secure data exchange and management. We’ve highlighted and categorized some of them here for your convenience:

Document management

  • Drag-n-drop. Uploading data to a new virtual workspace is only a few clicks away — no plugins required.
  • Upload in any format. iDeals supports over 25 formats, so you do not have to prepare a file before adding it. In addition, the program converts documents into PDFs, making them viewable in any browser.
  • Quick search with labels. Dedicated labels serve a dual purpose — they help with classification and make it easier to find needed files during a search.
  • Automatic numbering. When you move or upload data, the program numbers files, even if there are hundreds (!) of them.
  • Text search. Numerous filters and keyword searches are available within the software. Moreover, a unique OCR engine makes searching possible inside any document.

Security

  • Compliance. The provider adheres to international standards and has earned ISO 27001 and SOC 2 certification for security, availability, and privacy. The data centers operate on biometric entry authentication systems, physical security, and layers of surveillance.
  • Dynamic watermarks. They remain on documents when viewed, printed, and downloaded. A user can change watermarks by specifying the IP address, name, and date of access.
  • Robust spreadsheet viewer. This mechanism helps to view and analyze Excel documents on the web. The tool downloads files, decrypts, watermarks, and makes spreadsheets viewable in any browser.
  • Granular permissions. Data room administrators have eight levels of permissions for each file or folder, including View, Fence View, Download PDF, Download Encrypted PDF, Download Original, and Upload.
  • Remote shred. This feature enables encryption upon opening or the downloading rights of any document. Therefore, even after downloading, admins can revoke access, if needed.
  • Access restriction by IP or time. These settings help control access to virtual workspaces based on a specific period or particular IP addresses.
  • User permissions. Admins manage access to viewing, printing, downloading, editing tools, taking users’ tasks into account.

Ease of use

  • No Java or plugins. You can view files in their original format without downloading or installing special software.
  • Single sign-on. There is no need to remember multiple passwords because there is a single login for all projects.
  • Scroll-through viewer. This tool allows you to jump from one file to another from within the current document.
  • Multilingualism. iDeals offers data rooms in multiple languages, including English, French, German, Spanish, Japanese, Dutch, Chinese, and Turkish.

iDeals pricing

The provider offers Pro, Business, and Enterprise plans. Each includes an unlimited number of users,  two-step authentication, information rights management, remote shred, detailed audit trails, and branding. The iDeals data room cost is not listed on their website, but a sales representative can provide a personalized quote.

  • Pro. This service package is suitable for small and mid-size projects. It includes one project, five admins, and storage up to 10GB. In addition, the vendor provides two copies of the data room archive for free, customizable dynamic watermarks, and NDA.
  • Business. The plan is perfect for serial dealmakers and large projects. It allows an unlimited number of admins and projects with up to 250GB of storage capacity. Other features include branding options and secure login directly from your website.
  • Enterprise. This suite of services is excellent for a wide variety of business objectives. This plan also allows for an unlimited number of projects and admins — plus up to 1TB of storage capacity. What is more, no payment is required until the project starts.

Contact the provider for a detailed iDeals data room pricing quote.

iDeals free trial

Unlike other providers, iDeals clients receive a relatively long free trial period — 30 days. Additionally, users get assistance in a data room set up, additional training, a personal demo with an expert, a full set of features, and 24/7 support.

iDeals support and usage

Technical support is available via live chat and email 24/7 — response time is within 30 seconds and 30 minutes, respectively. iDeals Help Center also comes in handy, as it offers guidance from company experts. As for the usage, iDeals provides a web-based interface as well as Android and iOS apps.